Operators · $3M to $50M · US
We build the systemyour company runs on.
Arkode maps how your operation works, connects sales, field, and finance into one system, and installs AI agents to recover missed calls, push jobs to invoice, and chase what you're owed. Live in 12 weeks.
Then we staff itwith AI agentsyour team approves.
Then we staff itwith AI agentsyour team approves.
Home-services teams we have built for.
The software was never the system.
You bought the CRM. The field app. The accounting software. The work still runs through your office:
Someone re-keys the estimate.
Someone chases the job photos.
Someone builds the Monday spreadsheet at 9 PM on Sunday.
Right now, your office is the integration. That is a job a system should do, so your people can do theirs.
Your office is the integration. We resolve it into one system.
01Next
Today, nothing connects the three.
02Next
We map it, then build one operating layer.
03Next
Then named agents staff it.
The method
Map. Build. Staff.
We map the work.
Four weeks inside your operation, drawing the work the way it actually happens. Every tool you own gets a verdict: keep, connect, or replace. You sign before we build anything.
How the mapping worksYou keep
The blueprint either way. If it doesn't earn your confidence, your money too.
We build the system.
One operating layer connecting sales, field, and finance, configured on Odoo and HubSpot to your blueprint. Your data migrated, your team trained on real jobs. Live in 12 weeks, scope locked in writing.
What we build onYou keep
A system your whole team uses.
We staff it with agents.
Named agents with one job each, built on Anthropic's Claude, working inside your system. Every action logged. Anything touching money or a customer waits for a person.
Meet the agentsYou keep
A monthly report of what the agents recovered, in dollars and hours.
A day with your agents
We staff the agents your blueprint calls for.
The blueprint decides the roster. Here is one day with the three agents most companies start with. You hold the approver seat.
Illustrative data · no action is sent
Approve each draft as it lands.
7:42 AM
7:42 AM
A call rings out. Nobody answers.
The crew is loading trucks and the office is not in yet. On most Mondays this caller books the next company on her list.
Agent 01Missed-call recoveryWakes when a call rings outText-back draft
Awaiting youSampleLine 2 rang out at 7:42 AM. Caller: Dana Whitfield.
Hi Dana, this is Ridgeline Exteriors. Sorry we missed you by a few seconds. We can hold tomorrow's 8:30 AM estimate slot for the leak on Alder Court. Reply YES and it is yours.Approving books the held slot on the estimate calendar. The office sees the whole thread.
4:51 PM
4:51 PM
The job closes in the field.
The crew marks job #1847 complete and drives home. Without an agent, this invoice waits for Sunday night and the kitchen table.
Agent 02Job-to-cashWakes when a job closes in the fieldInvoice draft · #1847
Awaiting youSampleJob #1847 marked complete at 4:51 PM. Drafted the same day from the actual work record.
Tear-off and re-shingle, 24 sq$9,840Ridge vent replacement$612Haul-away and disposal$480Total$10,932The office approves and sends. Nothing bills itself.
DAY 31
DAY 31
A receivable trips the clock.
Invoice #1809 is a month old this morning. Nobody enjoys this call, so on most operations nobody makes it.
Agent 03CollectionsWakes when a receivable hits day 31Day 31 reminder draft
Awaiting youSampleInvoice #1809 reached day 31 this morning. Job history attached.
Hi Marisol, following up on invoice 1809 for the Cedar Lane re-roof we finished on June 2. Card or ACH both work. Want me to resend the payment link?Written in your tone. The office manager clicks send.
MON 8:00 AM
MON 8:00 AM
The Monday view wakes up.
Every move the agents made this week, already counted in one dashboard the owner trusts. No Sunday spreadsheet.
SoldScheduledCompletedInvoicedCollectedAction log
Append only
- 07:42Line 2 rang out. No voicemail left.
- 07:43Text-back ready. Waiting on the approver.
- 16:51Job #1847 marked complete in the field.
- 16:54Invoice #1847 ready. Waiting on the approver.
- DAY 31Invoice #1809 reached day 31.
- DAY 31Reminder ready. Waiting on the approver.
- NOW3 drafts waiting on YOU, the approver.
Agent 04Whatever your blueprint finds joins the day.
Scoped in the mapping, not on this page
We run Arkode on this same queue: proposals, reports, and follow-ups drafted by agents on Anthropic's Claude, approved by people, every day. That engine is why 12 weeks is possible.
See the blueprint before you buy one.
Phase 1 ends in a drawing you sign: your operation as it actually runs, and the operating layer designed under it. The whole picture, before you pay for anything beyond the mapping.
Today
Signed
Every leak flagged
Every tool gets a verdict: keep, connect, or replace
You sign before we build anything
Drawn from your operation in four weeks, not from a template. You keep it either way.
Book the 30-minute reviewWant numbers instead of a drawing? The missed-call calculator runs your own figures with every assumption editable. No email gate.
Going live is week 12. Adopted is the finish line.
Your people watched the last system die. This is the phase most consultants skip, and the one we refuse to rush.
01
We train each role on your real jobs.
Your dispatcher learns dispatch on your jobs and your data. No generic demos.
02
We write the SOPs, role by role.
Playbooks your team keeps, written for the person doing the work.
03
We track who actually uses it.
Usage logs and task completion rates, reported per role. Adoption is measured, not assumed.
04
We expect the week-two dip, and we stay through it.
Most teams hit a productivity valley after go-live. Structure and accountability push through it; pretending otherwise is how systems die.
05
The target is everyone. Not most people.
A system nobody uses is an expensive failure with a ribbon on it. Support runs a minimum of 30 days past go-live, in every engagement.
The frameworks underneath are Kotter and ADKAR, if your ops lead wants to check our work. Adoption is why Managed AI Operations exists: an operating habit someone has to keep, not a week on a plan.
The whole dip-survival method is written up in the adoption playbook, free, no email.
Illustrative adoption pattern · what Phase 3 exists for
The engagement
Three offers, in sequence. Each one earns the next.
The Operations Blueprint
Four weeks inside your operation, mapping every handoff from first call to paid invoice. Ends in the signed blueprint that sets scope, price, and the clock.
You keep the signed blueprint either way
How the mapping worksThe System Build
We build exactly what you signed: data migrated, integrations wired, your team trained role by role on real jobs.
Live in 12 weeks · first automation by Week 8
What we build onManaged AI Operations
Named agents working inside your system, expanded one workflow at a time. A person approves anything touching money or a customer.
A monthly report of what agents recovered, in dollars and hours
Meet the agentsPhase 1 is the Operations Blueprint (contractually, the Clarity Phase). Exact scope and figures are set in a proposal against your blueprint, never from a web page.
Where we start
We start where operations bleed the most.
Know your number before you call us.
No email gate on any of them. The number is yours either way.
Running something else? Same method: map, build, staff. We've built operating systems for manufacturers, distributors, and service firms in two countries since 2022. See how we work.
You sign the blueprint. We sign two guarantees.
This band is contract language, not marketing: what you sign, and what protects you after you do.
What you sign
The Operations Blueprint
The signed drawing sets the price, the scope, and the 12-week clock. Nothing gets configured until you sign it. You keep it either way.
W4Blueprint signed
W8First automation
W12Go-live
The clock starts when you sign. This grid is in the contract.
What happens if not
If Phase 1 does not earn your confidenceYour money comes back
"If at the end of Phase 1 you are not fully confident in the foundation we've built together, Arkode will return your full Phase 1 investment. No questions asked."
If the system is not running per the blueprintWe stay
"Arkode does not leave until the system runs per the agreed blueprint."
30 minutes · no deck
Talk to an operator, not a funnel.
Arkode is process consultants and AI engineers who run on the same engine we install. Senior people stay on your account from blueprint through adoption.
Thirty minutes. No deck. We talk through your operation and tell you honestly whether we can help. If not, we say so and point you somewhere better.
One next step
Book the 30-minute operations review.
An agent drafts the reply. A person sends it. Same rules we sell.