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Run the routes.
The system carries the paperwork.
We map how your landscape company runs, maintenance and enhancements, route to renewal, and build one system to carry it.
The March caller who rings out is not one job walking.
It is a season of stops signing with a competitor.
Same root cause: routes that never connect to the office. We close that gap and stay until your crew leaders, your office, and your books run on it daily, the way we have for Prime Landscaping.
Maintenance + enhancements
Routes · stops · seasons
Setup live in 12 weeks
Trained role by role
One record, seven links
Your whole season, on one route record.
From the March phone to the fall rebid, each link feeds the next instead of starting over. Every role works from the same screen.
Link 01 · The spring phone
The office answers March like it answers August. When a call rings out, the agent drafts the text-back and holds a consultation slot; the office reviews and sends it, because that caller is signing a whole season of stops with whoever answers first.
Link 02 · Routes
The router sees every crew, every stop, and the windshield time between them on one board. Tight routes stop being folklore, and cost per stop stops being invisible.
Link 03 · Enhancements
The crew leader photographs the dead shrubs at the stop, and the record creates a quote draft the same day; the office reviews it before the customer sees it, instead of the observation dying in the cab.
Link 04 · The add-on
The handshake gets recorded, and once the office approves it, it flows to billing. The 'while you're here' work lands on the stop record the day it happens, not in anyone's memory at month end.
Link 05 · The stop closes
The monthly invoice drafts itself from closed stops, not from paper route sheets reconstructed at a desk; your office reviews and sends it. A skipped stop gets made up or credited on the record before it becomes a dispute.
Link 06 · Receivables
Day 31 drafts the reminder on the HOA invoice with the service history attached; your office clicks send while the crews keep running.
Link 07 · Renewals
The fall rebid prices from a season of real cost per stop. The account that lost money all year does not come back at last year's number.
Built for landscape reality
You run a route business. The system should already know that.
Stops, not tickets. Crews, not techs. Seasons, not quarters. If your software needs these explained, you become its translator. The blueprint maps them before anything gets configured.
Route density
Windshield time eats crew-hours that never show on an invoice. The trade association's own doctrine says it plainly: "Three crewmembers behind glass can't mow grass." Tight routes are designed at the desk, and that takes cost per stop on a screen, not in the owner's head.
Maintenance and enhancements
The contracts are the floor; enhancements are margin sold into accounts you already service. The crew sees the dead shrubs every Tuesday. The system's job is to turn that sighting into a quote draft for office review before it dies in the cab.
Recurring base · add-on work
The season
Spring and fall cleanups, irrigation start-ups and winterizations, and snow and ice if you run it, which smooths the winter cliff and doubles the dispatch and billing load. One system carries the whole calendar.
Cleanups · start-ups · winterizations
H-2B crews
In season, a large share of field crews are H-2B, and the cap math changes year to year. The crews keep working the way they work; the crew leader closes the stop, and the system carries it from there.
Seasonal reality
HOAs and property managers
Commercial accounts pay on net-30 terms and rebid in the fall. The invoice that drifts past 30 needs an owner, and the renewal needs a season of real per-stop numbers behind the price.
Annual contracts · fall rebids
Monthly billing
Monthly and equalized billing build from stops the crew leader closed, not from paper reconstructed at a desk. The owner stops being the router somewhere around ten crews; the whiteboard breaks before the business does.
Equalized · from closed stops
The numbers, sourcedEvery figure linked
Numbers are rare on this site. When one appears, it carries its source.
US landscaping is a $176.7B industry across roughly 556,000 businesses.
54% of owners were approached about selling in the past 12 months, up from 44% the year before. 36% expect to sell.
H-2B workers make up one third to one half of field crews in season.
The second-half FY2025 H-2B cap was met by March 5. The statutory cap is 66,000.
Agents draft · people approve
The agents work the route. Your office approves every move.
Three agents start on the biggest landscape leaks. Every action is logged, and a person approves anything that touches money or a customer.
Agent file 01
Missed-call recovery
The March flood. Every missed call gets a text-back draft within the minute; your office approves and sends it before the caller reaches the second name on Google. That caller is buying the season, not a visit.
The spring-rush phone
Agent file 02
Job-to-cash
The crew leader closes the stop and the monthly invoice drafts itself for office approval. The enhancement photo becomes a quote draft the same day, and the approved add-on gets billed because it got recorded.
Stop closed to invoice
Agent file 03
Collections
The HOA invoice gets its day-31 reminder drafted with the service history attached; the office reviews and sends it. Fall renewals price from real cost per stop.
Day 31 · your tone
Your fourth agent is whatever your blueprint finds. Every operation leaks differently; the blueprint decides the roster.
The honest comparison
Too big for the starter app. Too lean to feed the enterprise one.
Who designs your process
The starter field app
You, alone
Arkode
Mapped with you, signed as a blueprint
The enterprise platform
You, alone
Routes priced by real cost per stop
The starter field app
Left to the office to assemble
Arkode
On the route record, built in
The enterprise platform
Configured separately, on enterprise terms
Enhancements: from photo to quote to bill
The starter field app
A note in the app
Arkode
The same-day quote, on the account
The enterprise platform
Depends on the configuration you buy
Field connected to your books
The starter field app
The office re-keys into QuickBooks
Arkode
Monthly billing builds from closed stops
The enterprise platform
Yes, on enterprise terms
Setup and adoption
The starter field app
Self-serve
Arkode
12 weeks, training by role, 30 or more days post go-live
The enterprise platform
Configured, then handed off
A guarantee your team uses it
The starter field app
No
Arkode
In writing, quoted below
The enterprise platform
No
Pricing model
The starter field app
Per user, published
Arkode
Project-priced, blueprint first
The enterprise platform
Quoted after the demo
Want to see what drives the scope for a route business? Build the operations estimate. Ten questions, no email, and every answer shows what it changes.
In writing
Two written commitments define the mapping and build phases.
"If at the end of Phase 1 you are not fully confident in the foundation we've built together, Arkode will return your full Phase 1 investment. No questions asked."
"Arkode does not leave until the system runs per the agreed blueprint."
Questions landscape operators ask
Answered straight, or not at all.
How do I know which accounts actually make money?
Cost per stop. When the crew leader closes each stop on the route record, man-hours and drive time land against the account, so per-stop economics stop being folklore. By the fall rebid you price every renewal from a season of real numbers, and the account that lost money all year does not come back at last year's price.
How do we finally bill the enhancement and 'while you're here' work?
Record it where it happens. The crew leader photographs the dead shrubs at the stop and it becomes a quote draft the office reviews the same day; the handshake add-on lands on the stop record the day it is done, so it gets billed once approved. Enhancements are sold into accounts you already service, which makes them the cheapest revenue you have.
Our season starts in March. When would we even do this?
In the winter. Twelve weeks, four of mapping that end in a signed blueprint, then eight of build, timed so the system is running before the spring rush, not during it. If you run snow and ice, we map that season too: same routes, same billing, double the complexity. Phase 1 carries the written refund guarantee above.
Half our field crew is seasonal H-2B. Will they use it?
The crews keep working the way they work. The crew leader closes the stop, and the system carries the handoffs from there: the route sheet, the photo, the invoice line. Training is role by role, and nothing about the setup depends on every crew member touching a screen.
30 minutes · no deck
Walk us through one landscape account, first call to renewal.
Thirty minutes, no deck. We tell you whether the method fits and what the first mapping step would cover. If we can't help, we say so.