SystemsSystemsReplace the software your team works around with a system built for how you work.
We replace or fix the systems your company runs on, around how your team already works, and we stay until your team runs on them.
- Live in 12 weeks
- You sign the blueprint before we build
Agents are only as good as the system they work in.
Your system is the problem when your team works around it.
Typed into the CRM, the accounting package and the month end sheet
Your books live in three places.
The same number gets typed into two systems.
Month end needs a side spreadsheet.
Nobody can say what is billable without asking someone.
Not sure which systems to keep? The Arkode Audit tells you: keep, fix, or replace, system by system.
See Arkode AuditNone of them? Your system is likely ready for agents.
See Arkode AgentsStart fresh, fix what you have, or connect what you keep.
Start fresh on one system.
You run on spreadsheets, an old accounting package and email. We move sales, operations and accounting onto one system.
Fix the system you have.
Your system was set up wrong, or your team uses half of it. We fix the setup, clean the data and train the people who use it.
Connect the systems you keep.
Your systems work, but numbers get retyped between them. We connect them so each number is entered once and an agent can read it.
We set up the parts your company runs on, from the first lead to the month end close.
Follow one order through the company:
Pick the parts you need now and add the rest later. We set them up in Odoo, or fix the system you already use for that part.
Follow one order through the company:
CRM
Every lead, call and follow up in one place, with an owner and a next step.
Sales
Quotes, orders and contracts, from the first price to the signed deal.
Procurement
Purchase orders, vendors and approvals, tied to what you sell.
Inventory
Stock you can trust, across every warehouse and location.
Manufacturing
Bills of materials, work orders and production planning.
Accounting
Invoices, payments, bank reconciliation and the month end close.
Customer service
Every customer question with an owner and a due date.
Human capital and projects
Employees, time off and expenses, with the hours and billing of every project.
Pick the parts you need now and add the rest later. We set them up in Odoo, or fix the system you already use for that part.
We map how you work, build the system around it, and stay until your team runs on it.
Weeks 1 to 4
Map.
We go deep on the systems your Audit pointed to and design how each team will work in them. You sign the blueprint before we build.
Weeks 5 to 11
Build.
We set up the system, move and check your data, and connect the tools you keep.
- Customer records moved2,140 checked
- Opening balances matchedAccounting
- Payroll tool connectedA tool you keep
Week 12
Launch.
Your team goes live, with us beside them.
After go-live
Adopt.
We train each person on their own work, write a guide for each role, and measure until the whole team uses it.
When we replace a system, we choose Odoo.
One system for sales, operations and accounting, set up around how your company works. We are an Odoo Silver Partner. When a tool you have still works, it stays, and we connect it.
Silver Partner
With one system, every desk works from the same numbers.
Each number is typed once, the month closes from one set of books, and your agents work in the same records as your people.
- SalesConfirmed
Sales order 2231
Ridgeway Foods
$18,400.00
- AccountingPaid
Invoice 0418
Ridgeway Foods
$18,400.00
- PurchasingNeeds approval
Purchase order 0932
Atlas Supply Co.
$2,140.00
- ProjectsApproved
Timesheet
Ana Ruiz · this week
38.5 hours
When we finish, the system runs and your team runs on it.
18 of 18
people on the new system
The system live, with your data moved and checked.
Every person trained on their own work, with a guide for their role.
Adoption measured until the whole team uses it.
Support after go-live, for as long as you want us.
Your data, your rules and your setup stay yours.
We put two promises in writing.
Not confident after the first four weeks? We refund those weeks in full.
The Clarity Guarantee
If at the end of Phase 1 you are not fully confident in the foundation we've built together, Arkode will return your full Phase 1 investment. No questions asked.
Phase 1 is the first four weeks, ending in the blueprint you sign.
We do not leave until the system runs as agreed.
The Implementation Guarantee
Arkode does not leave until the system runs per the agreed blueprint.
The partners we build with, and the tools we connect.
Silver PartnerOur ERP of choice.
Anthropic partnerFor the AI we build in.
Lovable partnerFor the custom apps around your system.
Shopify PartnerFor the online store, connected to your system.
Tools we fix, connect and work with
The accounting system, the CRM and the spreadsheets your team already uses. When a tool still works, it stays, and we connect it.
Your roadmap decides what comes next.
When the system is in order, agents can join the work, if your roadmap says you are ready.
See how we work
